How We Manage our Airbnb Hosting Finances


We've been sharing our personal finances for years, now we're sharing how we handle our finances as Airbnb hosts!

Managing your personal household funds generally is a problem.  What occurs if you add a enterprise (or two or three) on high of it?

Since we’re already clear with our funds and plenty of of you could have been asking how we deal with our Airbnb funds, we figured it was time we present you ways we do it!

This isn’t the “one and solely” solution to deal with your price range as an Airbnb host, however hopefully it will provide you with some perception into one solution to efficiently handle your funds when you could have a short-term rental.  Every household and every enterprise is exclusive, so the underside line is that you simply’ll have to determine what works for you.

In case you are an Airbnb host, I’d love to listen to how your monetary system is analogous or completely different!  Please share your ideas down within the feedback!  Your concepts may be simply what one other host wants to listen to!

If you wish to be an Airbnb host, don’t hesitate to enroll and get the method began.  I’m completely happy to reply any of your questions alongside the way in which.  Actually, I’ve some upcoming posts answering all types of questions.  Simply depart a remark under or e mail me immediately.

Okay!  Let’s discuss funds!  First I’ll provide you with an outline of our Airbnb earnings and bills, then I’ll present you the way it all comes collectively in our YNAB price range and the way we deal with tax time.

Airbnb Earnings

With Airbnb, you receives a commission in actual time.  When a visitor is scheduled to verify in, Airbnb deposits that visitor’s fee into your account proper then.  It is going to, in fact, take a day or two to really present up in your account, however the funds are fast.

That is good and unhealthy.

The nice is that you simply get your cash quick!  There’s no ready for a month-to-month verify or on your stability to succeed in a sure threshhold earlier than they’ll pay out.  What’s to not love about that?

Not a lot, however from a bookkeeping perspective, it may be just a little tedious.  In a given month we might have a dozen friends, which suggests now we have a dozen separate deposits into our account.

With our affordably priced 1-bedroom aprtment in a non-touristy space, our earnings (earlier than bills) has averaged simply over $1,400 monthly over the previous 5 months.

Airbnb Bills

That will help you suppose by your personal short-term rental bills, we’ll divide our Airbnb bills into a number of classes.  I’ll point out each prices that apply to us and ones that don’t, however would possibly apply to you!

Preliminary Set-Up Prices

The majority of our Airbnb bills got here as we have been setting issues up.  We had beforehand solely rented our one-bedroom unit out as a daily long-term unfurnished rental, so we would have liked furnishings, dishes, small home equipment, and decor along with bedding and consumables.  I already shared all the small print of the price of organising our Airbnb rental.

Brief-Time period Rental Insurance coverage

We did get new home-owner insurance coverage to expressly cowl the extra dangers of a brief time period rental. Our earlier insurance coverage service had already chosen to not renew any insurance policies on this high-fire hazard a part of California, so we needed to discover a new insurer anyway.  Mike shall be describing the insurance coverage points and prices in a separate submit.

Ongoing Prices

The continuing prices of operating a short-term rental are fairly minimal on most months, however they’re nonetheless actual prices.  We’ve to purchase bathroom paper, paper towels, hand cleaning soap, dish cleaning soap, and trash luggage, in addition to another consumables that we offer like espresso, tea, sizzling cocoa, and on the spot oatmeal.  We have to purchase cleansing provides, too, together with extra laundry detergent than you would possibly suppose, as we launder all of the bedding and towels between each visitor.

We additionally often have to switch issues, like sheets and towels, as a result of regular put on and tear.

Cleansing/Managing Prices

Some individuals who have a bigger scale Airbnb enterprise will rent folks to wash and/or handle their rental.  In our case, we do it ourselves, so we don’t have any of those bills.  The cleansing payment that renters pay (extra on that in a future submit) is simply lumped along with our earnings.

Utilities/Shared Bills

One of many extra sophisticated questions for our Airbnb rental is how one can divide the expense of  the utilities shared by our rental and our own residence.

Our rental began with a propane furnace for warmth within the winter and an evaporative cooler for summer season. Since our dwelling is totally electrical, it was straightforward to attribute all propane bills to the rental.  When the furnace wanted repairs of  the tune of $1,000+ we opted to switch the heating unit with a mini-split HVAC unit (costing $5,500), so we don’t need to take care of propane anymore in any respect and now we have a way more environment friendly and efficient unit for warmth and AC.

We pay the complete quantity of our shared utilities (electrical energy, water, trash, Web, and Netflix) from our  family price range.  We do nonetheless, attribute a portion of these bills as rental bills for tax functions.  We’ll get to these particulars in a minute.

I’ll clarify how we divide up every of the completely different bills.  Speak to your tax skilled to determine how you ought to/might allocate your bills at tax time.  It will probably get particularly tough when the bills embrace each your common family and your rental.

Right here’s how we divide the bills for Electrical energy and Water:

If we add the sq. footage of our rental to the sq. footage of our home and determine the rental’s share of the whole sq. footage.

(rental ft²) / (rental ft² + home ft²)

Mulitply that by 100 to get a %.

For us, that’s 21%.

We use that share for our electrical energy and water.  For instance, if we get a $335 electrical energy invoice, 21% of that’s the rental’s portion for tax functions.  That will be $70.35.

Right here’s how we divide the Airbnb bills for Web:

The web invoice is split just a little in another way.  It’s primarily based on use.  For us 30% is for Mike’s enterprise, 30% is for my enterprise (this weblog!), 20% is household use, and 20% is rental use.  Our web cost is $69.99 every month.  My weblog enterprise pays $21, Mikes’ enterprise pays $21, our household pays $14, and the rental pays $14.

As with different shared utilities, the whole exhibits up in our month-to-month clear household price range reviews as a result of we pay all of it out of household accounts, however for tax functions, that is how the price is split.

Right here’s how we divide the Airbnb bills for Trash and Netflix:

We cut up the trash value 50/50 with the rental.  Our household truly produces little or no trash.  We give any meals scraps to our animals and we primarily cook dinner from scratch, so there isn’t a number of packaging.  This 50/50 division is predicated on the quantity of trash produced by our family versus the quantity produced by the rental.

We didn’t have Netflix earlier than turning into Airbnb hosts.  We at present have it cut up 50/50 with the rental, although we barely use it.  We didn’t really feel proper about having it’s 100% a rental expense as a result of we’ll use it often, however it’s positively lower than 50%.

Like I mentioned, these aren’t the one methods to divide up utilities and payments.  They actually aren’t good methods, although with out separate meters or accounts there actually isn’t an ideal method.  Your tax skilled may also help you determine what division is smart on your particular state of affairs.


Now that you’ve got an thought of what our Airbnb bills are and the way our Airbnb earnings is distributed, let’s speak about how we handle all of it.

We don’t have a separate YNAB price range for our Airbnb enterprise.  We use our regular household price range.

Does that shock you?

Actually, we don’t use a separate checking account for Airbnb both.  Even with the entire earnings deposits, it’s not value it for us to maintain the rental funds separate as a result of the entire bills are achieved inside our regular spending.  For instance, I’ll choose up bathroom paper for the rental once I’m on the retailer shopping for our regular family purchases.  Plus, the entire utilities already come out of our household checking account.

After we obtain Airbnb earnings, I deal with it like another earnings we get.  You may see on this video, utilizing the brand new YNAB we observe all of our earned earnings in a single price range line which I name “Cash Earned THIS Month.”  My husband’s common paycheck goes in that class, as does my running a blog earnings.  All of it sits there till the tip of the month once I zero it out so I can price range that cash for the subsequent month. For all the small print, watch the video.

As described earlier, utilities and payments which might be shared with our common family come out of our regular household price range and are solely handled specifically when they’re included as deductible enterprise bills at tax time. The bills you see in our clear household price range replace every month are the  precise payments that covers each our home and the rental.

In one other price range class I preserve observe of rental bills which might be completely for the rental. Most months these bills are minimal. I don’t price range any cash to this class, so for many of the month, this class is within the purple.  Since we’re a month forward, I do know there’s greater than sufficient cash to cowl this “overspending.”

On the finish of the month, I exploit the “Cash Earned THIS Month” class to cowl the rental’s bills (which takes that class out of the purple).  The rental’s bills are subtracted from the earnings, leaving simply revenue within the “Cash Earned THIS Month” class.

For my weblog and for my husband’s non-public legislation apply we observe earnings and bills in fully separate accounts and budgets, and simply distribute internet revenue to the family price range on the finish of teh month. It’s form of good to have our Airbnb bookeeping be easier.

What about Taxes?

For the previous few years now we have used knowledgeable tax preparer.  At tax time we be sure that our Airbnb spreadsheet is up to date for him and we’re set.

Within the first tab of the spreadsheet, now we have a listing of all of our Airbnb earnings. Within the Airbnb dashboard you possibly can obtain the CSV information, so in lower than a minute you could have all of the earnings particulars that you simply want for tax functions.

The following tab has all of our bills.  There’s a desk that has the entire previous 12 months’s utility invoice totals and the proportion attributed to the rental.  I’ve listed on the spreadsheet how we decided the proportion attributed to the rental, simply as a reminder.

We additionally present a desk with dates, quantities, and memos for every of our “different” bills. It’s actually easy to create the expense record, since I’ve recorded all of that spending within the “Rental Bills” class of the family price range in YNAB.

Our tax man additionally must know the way a lot we paid in mortgage curiosity, PMI, and in related years, any mortgage origination or refinancing prices. We give him copies of the types we get from our mortgage servicer for all these numbers.

Whether or not you do your personal taxes or rent knowledgeable, having all your Airbnb earnings and expense particulars in a single place will make your life a lot simpler when tax time comes round!

Do what works for you

What you do will rely in your state of affairs and your preferences.  If our rental was in a separate location and had its personal payments and utilities we’d deal with the bookeeping in another way. Hopefully, it’s at the least just a little useful so that you can see one solution to do it that works properly for us.

Extra Airbnb Questions?

I’ve heard from a lot of you who’re planning to begin your personal Airbnb companies/aspect hustles, so I’ve a number of posts within the works to reply your questions.  When you’ve got any questions on how one can run a profitable Airbnb, simply depart them within the feedback under (or e mail me) and I’ll remember to cowl them!

Different Airbnb Posts

Actual Price of Setting Up Our Airbnb Rental

How you can Hire Your House with Airbnb (even if you suppose you don’t have additional house)

How you can Seach and Hire an Superior Place on Airbnb

12 Secrets and techniques to Saving Even Extra Cash with Airbnb

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